How to Identify, Prevent and fix QuickBooks Corrupted Company File?

(1.) How To Identify Corruption In QuickBooks Company File?

Experts Say That The Most Crucial Step Towards Solving A Problem Is Accepting It. But That Cannot Be Done If You Don’t Even Know That There Is A Problem. After All, HOw Can You Be Expected To Resolve An Issue That You Don't Even Know Exists? QuickBooks File Corruption Can Play Trick On You By Hiding Itself, But If You Keep Your Eyes Open For The Following, It Can’t Evade You For Long:

1. Error Like “A Data Problem Prevents QuickBooks From Continuing” In The Verify Data Utility Or “Verify Target: Values In Minor Do Not Match Major” On Your Screen Or In The Qbwin.LogFile.
2. Sudden Shutdown Of QuickBooks On trying To Save Or Delete A Transaction.
3. Faulty Reports Like Balance Sheets Where The Total Assets Don’t Match The total Liabilities And Equity.
4. Missing Transaction And Entries From Lists.
5. Account Names Preceded By An Asterisk(*) Which Were Created By QuickBooks Because The Original Account Were Missing.
6. QuickBooks Runs Slow, Operations Take Longer Than Normal.
7. Paid Bills ANd Invoices Show As Unpaid.
8. Transaction History Show a Negative Balance Remaining.
9. You Open The Send FeedBack Online > Bug Report Windows And You See HTML Code In The Window.

It’s Not Really That Difficult To Spot A Problem In QuickBooks If You Observed Its Working Closely. Data Damage Comes In many Form ANd Symptoms But What Is Most Important To Note is, That Anything That makes The Data Look Strange Could Be a Sign.

(2.) Reasons Behind QuickBooks Company Data File Corruption

Now That You Know How You can Find Out If There’s Corruptions In Your QuickBooks Database, Before Attempting To Fix It, The Next Logical Step Would Be To Investigate The Reasons Behind Such Corruption. That Might Lend A Helping Hand The Problem.

Most Common Reasons Of Data Damage In QuickBooks Include:

1. The QuickBooks Database File Size Expanding Beyond Its Healthy Limit Or 200 MB (QuickBooks Pro) Or 450MB (For QuickBooks Enterprise).
2. Lack Of Resources Like RAM, Virtual Memory, Network Interface Cards, Routers, Network Cables etc.
3. A Sudden Power Surge Or Drop Has The Capability To Trash Your Entire Hard Drive If You Don't Have Proper UPS.
4. Virus Attack To The Hard Drive On Which The DataBases Is Store Can Also Be The Cause.
5. Developments Of Bad Sector On The Hard Drive Where The Database Is Stored.

Though The Reasons Can Broadly Be Classified In The Above Categories, It Is Important To Remember That All Causes Of QuickBooks Database Corruption Cannot Always Be Found.

(3.) Preventions Of QuickBooks Company File Corruption

Rather Than Being A Question About How To Prevent It. It’s More A Question Of Can You Prevent It Or Not! The Answer Is, There Is No Way To Be Absolutely Sure That It Won’t Happen At All. So At Best, You Can MinImize The Risk Factor That Contribute To Its Happening And Protect Your data By Safeguarding It Better.

For This:

1. The Best B et Against Data Corruption Is To Back It Up, And Do It Multiple times, At Different Physical Physical Locations. Better Make It A Regular routine to Be Sure Always have Complete Backups.
2. Online Backing Up Is Also Very Effective. It Eliminates The Threats To Physical Backups.
3. Keep tabs On The Size Of The QuickBooks database file And If it threatens To Expands Beyond Its Healthy Limit, Reduce Its Size Using third-Party Tools.
4. Try To Avoid Other reasons that Cause corruption.

How To Fix Corruptions In QuickBooks?

There Are Actually Quite A Few Ways to Do it.

Manual method: Verify & Rebuild data

1. Open The Data File And Login As Administrator.
2. Select The Single User Mode And Then initiate data Verification By file-> utilities-> Verify Data.

Note: This Step Could take Time Depending On The Size Of The File. If This Process Take Too Long Or Does Not Complete, You Should Do a Complete Rebuild As Follows:

1. Make A Local Copy Of The data File From The Server.
2. Enable Temporary Hosting On The Machine Where It Is Copied (If Required) And Open The File And Login As Administrator.  Click on File-> Utilities-> Rebuild Data.

Note: Complete Rebuild Takes Even More Time That Verifies Process To Complete. Plus Until It Finishes, Take care Not To Interrupt This Process At Any Cost. If Needed, Stop Using The Machine On Which It Is Happening Till It Completes

.

Free Tools :

Though The manual Method Is The Simplest To Do, It Often Takes A Lot Of Complete. A Better Approach Would Be To Use a Free Tool To Repair QuickBooks Company data File. Here Are Some Popular QuickBooks File Repair Tools for This task:

Reboot.bat

Re-registers The various QuickBooks Related Components With Microsoft Windows.

QuickBooks Install Diagnostic Tool

Diagnoses And repairs A Number Of problem, With The Focus Being On The Microsoft .NET framework.

QuickBooks Component Repair Tool

It Fixex Problem That Prevent QuickBooks from Running

QuickBooks File Doctor

It Fixes Certain Kind Of File And Data corruption, Windows Setup Problems, And Network Setup Problems.

Third-Party Tools

Even Free Tools Can’t fix All Problem; Hence , The Last Recommended Way To Fix QuickBooks Company Data File Corruption Would Be to Use Reliable And Efficient Third-Party Software Stellar Phoenix Recovery For QuickBooks. This Competent Software repairs corrupt QuickBooks data (QBW) File And Recovers Every Bit Of Information Stored In It.

How To Repair Corrupt QuickBooks Company File Stellar Phoenix Recovery For QuickBooks Software.

Repairing Your Corrupt QuickBooks Company File Software Is Very. Follow These Steps Exactly In The Order As Described:

1. Download, Install And Launch the Software On Your Machine.
2. Select Corrupt Company File And Click On The ‘Scan file’ Button To Start Scanning.
3. The Software Will Scan The Selected File And list All The details Under Company Customer, Employee ANd Vendor Sections.
4. You Can See The Review Of Any Employee By Clicking On It. Repeat this For Other Details.
5. Finally; Save The Repaired File To Use.

Wrapping It Up

Once The Rebuild Is Complete, Save Copy Of The Repaired File On The Local Machine As Well As On The Server, refrain From Hosting The File On The Local machine And Give The New File A Name Different From That Given To The Previous One.

Hope This Guide Would Have Helped You In Understanding QuickBooks Corruption Better. One Or The Other Pointers Here Will Surely Help You Overcome The Issue Your QuickBooks Installation Is Facing And Get You Back On Track Soon.

If You Need Any Further Assistance You Can Dial Our QuickBooks Online Support Number 1-855-441-4417.

Source Article:- https://quickbookscommunity.wordpress.com/2017/08/21/identify-prevent-and-fix-quickbooks-corrupted-company-file/